2018-2019 College Catalog

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Grade Policies

Repeated Courses

TBCC Policy No. 431

All grades earned will appear on the transcript. The most recent grade earned for a course will be calculated into the GPA and the total credit hours earned; all other grades earned for that course will be excluded from the GPA and the credit hours earned. If a course can be taken more than once for credit, the oldest grade for that course will be excluded only when the repeat limit is exceeded. See the financial aid section for more information about repeated courses and financial aid.

Grade Changes

A student who feels that the grade posted on their transcript is not accurate should contact his/her instructor to discuss the reason for his/her concern. A disputed grade may be corrected by the instructor through a grade change request submitted by the instructor of record to the registrar. All grade change requests must be submitted by the instructor within one year of the end of the course, including grade changes made as a result of resolving a disputed grade. If a grade dispute cannot be resolved with the instructor, the student may follow the student grievance or complaint procedures. If the instructor is no longer employed by TBCC and, following a good faith effort to contact the instructor, the instructor is not available for consultation, grade changes can be made by the chief academic officer providing there is sufficient evidence to make the change.

Computing Grade Point Averages

Grade points are computed on the basis of 4 points for each credit of “A,” 3 points for each credit of “B,” 2 points for each credit of “C,” 1 point for each credit of “D,” and zero points for each credit of “F.” Grades of “P” and “NP” and marks of “SC,” “NSC,” “I,” “W,” “X” (no longer available for use), “CIP,” “CIPR,” “R,” “NS,” and “AUD” are disregarded in the computation of the grade point average. The grade point average is the quotient of the total points divided by the total credits in which “A,” “B,” “C,” “D,” and “F” are received.

Time periods referring to “published drop deadlines” and “published withdraw deadlines” are different for each term.

Adding or Dropping a Course

TBCC Policy No. 436

Courses may be added or dropped online at www.tillamookbaycc.edu by clicking on the link to MyTBCC during the regular registration period or by filing a Registration & Change Form with Student Services. The first week of the term courses must be dropped by filing a Registration & Change form with Student Services.

The deadline to drop and have charges removed varies by course length and type. The drop deadline for credit courses is published in the quarterly Schedule of Classes. Students receiving financial aid should check with their academic and/or financial aid advisor before dropping a class. Dropping or withdrawing from a class can affect your financial aid eligibility.

Dropping Courses

Prior to the published drop deadlines, students may drop any registered course by completing the official drop process. Such action by the student will result in no charges for the course or courses (or reimbursement if charges have already been paid); the course or courses shall be removed from their transcript.

Withdrawing from Courses

You may formally withdraw from courses by filing a Withdrawal form with Student Services. If you have applied for financial aid or veterans’ benefits, you must also notify the appropriate office of your intentions to withdraw.

Official Withdrawal from College

Withdrawing will result in a grade of “W” appearing for the course or courses on your transcript. The student’s withdrawal date is based on the date that the college is provided with “official” notice of withdrawal. Official notice occurs when the Student Services Office is notified of intent to withdraw.

Unofficial Withdrawal

An unofficial withdrawal takes place when a student does not provide the college with official notification. Students who stop attending without formally withdrawing will receive the grades assigned by their instructors and will be responsible for payment of tuition and fees. The date of withdrawal for Title IV purposes will be based on the best available academic record. A withdrawal date will be determined by the college when one of these four instances occurs:

  • The date the student begins the college’s withdrawal process (described in the Schedule of Classes).
  • The date the student officially notified in writing the registrar of intent to withdraw.
  • The midpoint (50%) of the term if the student withdraws without notifying the college.
  • The last due date of attendance at an academically-related activity as documented by the college.

Attendance

TBCC Policy No. 430

 

Students are expected to attend all classes in which they are enrolled. Repeated absences will affect a student’s grade. Students are responsible for dropping or withdrawing from registered classes by completing the official drop/withdraw process. Students who stop attending and who fail to drop or withdraw from a class by the published deadlines may earn a grade of “F” or “NP” according to the grade system option selected by the Student. Students having excessive absences and who fail to drop or withdraw from a class by the published deadlines may earn a grade of “F” or “NP” according to the grade system option selected by the student. Faculty must record the last date attended for students that earn an “F” or “NP.” By the end of the first week of the term, faculty is required to assign a mark of “NS” (see “Marks”) and deny access to any students that do not attend during the fi week of the term. Faculty may assign a mark of “NS” (see “Marks”) and deny access to any registered students if they do not attend the first class session. Students that fail to attend or stop attending classes and fail to drop them within the published drop deadlines will be responsible for the associated tuition and fees.

Permissible Student Load

Students are allowed to enroll in a maximum of 19 credit hours. Special permission must be obtained from the chief academic officer to increase registration above 19 credit hours. Student will need a registration form signed by the CAO.

Cancelled Classes

The college reserves the right to cancel a course that does not meet the minimum enrollment established by the college. Charges for cancelled courses will be automatically reversed.

Honors

TBCC Policy No. 435

The college will recognize academic excellence in students pursuing a declared major, who have earned a 3.5 or higher GPA on a minimum of 12 graded credits (excluding pass/no pass), in a given term and is making Satisfactory Academic Progress as defined by the college.

Term Honors

Honors List 3.5 – 4.00

Graduation Honors

  • Highest Honors 3.75 - 4.00 (cumulative grade point average awarded upon graduation or certification)
  • All transcripted certificates are eligible for highest honors.

Students using credits from other institutions are eligible for highest honors only if both their Tillamook Bay Community College GPA and their cumulative (all credits from all sources) GPA are 3.75 or better.

Standards for Student Academic Progress

TBCC Policy No. 433

The Satisfactory Academic Progress policy is monitored at the completion of each term of enrollment. The following standards must be met to continue to stay in academic good standing:

Students enrolling for an associate degree, certificate or diploma must achieve Satisfactory Academic Progress. This means that each term a student must:

  • Maintain a cumulative grade point average of 2.0 or higher, and
  • Successfully complete two-thirds of attempted credits each term.

The following rules also apply:

  • Classes taken for audit will not be considered when determining eligibility, and
  • Incomplete (I) grades are considered as “failures to complete” unless and until changed to passing grades.

Not Meeting Satisfactory Academic Progress

Students who fail to maintain Satisfactory Academic Progress (SAP) shall be assisted by the college to return to Good Academic Standing. Unsatisfactory Academic Progress stages are as follows:

  1. Warning – Student’s cumulative GPA dropped below a 2.0, and/ or student did not complete two-thirds (66.67%) of all attempted credits in a term. Students are strongly encouraged to seek assistance to improve their GPA or completion of courses. Enrollment in courses is available while in the Warning stage.
  2. Probation – Student’s cumulative GPA is below 2.0 and/or the student did not complete two-thirds (66.67%) of all attempted credit for a second term. The student is in Probation status. He/she will not be allowed to register until an appeal has been completed and the appeal has been approved.
  3. Probation – Probation with Academic Plan – A student who successfully appeals his/her SAP status will be placed on Probation status for one term. At the end of the Probation term, the student’s academic standing and progress will be evaluated. If the student has a cumulative GPA of 2.0 or higher and has satisfactorily completed enough credits to complete two-thirds of his/her courses, Good Standing will be re-established for the student.
  4. Suspension – Student did not meet SAP standards while in Warning or Probation status. Student is not eligible to receive financial aid while on Financial Aid Suspension. A student may appeal the suspension status by developing a career education plan and appeal, which will be reviewed by the chief academic officer and the director of student services. Suspension status is removed by approval by both the chief academic officer and director of student services. If no career education plan and suspension appeal is filed or if the appeal is denied, the student will only be allowed to enroll at TBCC after at least one year’s suspension and with the completion of the suspension appeal process.